Welcome to The Ultimate Secretary

The Ultimate Secretary is a highly skilled, professional business that provides administrative, bookkeeping and web design services to businesses and individuals on an as needed basis.

The Ultimate Secretary is only paid for the actual time worked, and clients eliminate the expense of providing office space, furniture equipment, office supplies, employee benefits, taxes and workers compensation insurance.

Several benefits of partnering with The Ultimate Secretary are: 

We save you time by not having to train new employees. We are fully trained in the most innovative software and computer technology.
We eliminate stress and increase your productivity. By processing your workload or excess, you have free time to focus on more lucrative aspects of your company.
You don’t have to buy additional equipment or provide office space for employees.

By outsourcing office tasks, your company will drastically reduce overhead and maintain a competitive edge. The Ultimate Secretary’s services are tailored to fit your specific needs. As a result, you only pay for what you need—which is crucial during these tough economic times.

Most importantly, no task is too big or small!


The Ultimate Secretary offers professional and reliable services.   You will receive the advice you need for all of your secretarial, bookkeeping and/or web design matters tailored to suit your individual situation. You will have an in-depth consultation to understand your goals and current situation and craft a solution that is right for you.

Document Preparation  
  • General Office Correspondence
  • Letters/Memos
  • Professional Proposals
  • Excel Reports
  • PowerPoint Presentations
  • Conference Materials/Handouts
  • Manuals
  • Business Cards/Postcards
  • Brochures
  • Flyers
  • Newsletters
  • Data Entry
  • Mail Merge
  • Database Management
  • General Support
Bookkeeping (Quickbooks)
  • Accounts Payables
  • Accounts Receivables
  • Financial Statements
  • Data Entry
  • Secure a Domain Name and Web
  • HostingWebsite Design/Setup/Updating
  • Social Media Setup (LinkedIn, Facebook, Twitter)
Today, it’s all about having a presence on the Internet. Professional, customized websites can be created in a short period of time at a reasonable cost.
Event Planning
  • Seminars
  • Board Meetings
  • Golf Tournaments
  • Fishing Tournaments 
Other Services
  • Notory Services (State of Florida)
Customized Requests

Let The Ultimate Secretary plan your next Seminar, Business/Board Meeting, Exhibition, Symposium or industry event.  You can’t go wrong by choosing The Ultimate Secretary.  You will receive the highest level of attention to detail.  We have database management to maintain accurate information for your registrants/attendees and provide up-to-the-minute reports for each event.

 Additionally, you will benefit from our established relationships with reputable hotels, country clubs and other facilities to ensure the best rates and location for your event.  From handouts to the last detail, The Ultimate Secretary will handle every aspect to ensure your event is a total SUCCESS!

 All assignment(s) will be processed at The Ultimate Secretary office.  Once the project is complete, clients can opt to have the project sent to them either electronically, via U.S. mail or for customer pick up.


The Ultimate Secretary’s services and rates are tailored to meet the specific needs of each client.  Quotations are based on either an hourly rate, project rate or retainer contract basis.

I understand the need for temporary or even one-time assistance. For clients who need short-term or occasional support, all services (other than Website Design) are billed at either an hourly rate or project rate.

Invoices or Statements will be supplied with a detailed accounting of all hours billed. Expenses will also be billed back to the client. At The Ultimate Secretary, you will be billed in 15 minute increments for the hourly rate.

General Services   
•  One Page Letter $ 7.50
•  Basic Secretarial Service $ 30.00 hourly rate

(Includes typing, alterations, spreadsheets, formatting documents, trimming, etc.)

Scanning (without alterations)  
•  First Page $ 3.50
•  Each Additional Page $ 0.40
•  Copy to external drive or card $ 1.00
•  Copy to CD $ 5.00
•  CD Duplication (per CD) $ 2.00
•  Copy to DVD $ 6.00
•  DVD Duplication (per DVD) $ 3.00
•  Copy to Email (size permitting) $ 1.50
•  Black and white $ 0.10 per page
•  Full color page $ 1.50 per page
•  Headings only in color $ 0.50 per page

Discounts can apply for volume copies.

Fax Service  
•  Incoming - First Page $ 0.50 
•  Incoming - Each Additional Page $ 0.25
•  Outgoing - First Page $ 1.00
•  Outgoing - Each Additional Page $ 0.50

Website Design and/or Updating Services
Fees depend on the number of pages and the amount of customization you require.  Please contact The Ultimate Secretary for a quote.

Payment/Retainer Plan
The Ultimate Secretary accepts cash or check.  Clients can be set up with a Retainer Plan or pay check or cash when you pick up your job.  If you choose a Retainer plan, you will receive a Statement as each job is complete.  If you choose to pay with check or cash, payment must be received at the time your job is picked up.

  • Additional expenses can be incurred for couriers, postage, specialty supplies, outside printing services, etc. and will be charged at cost.
  • Other additional charges may apply (ie: rush service, NSF charges, etc.)

Depending on the size of the job, The Ultimate Secretary tries to provide all clients with a 24 hour turnaround time.

About Us

The Ultimate Secretary was founded in 1988 by Julie Anne Kershner. While working as an Assistant Executive Director of non-profit trade associations, she decided to open the company to provide her skills and expertise to entrepreneurs and small businesses.  She posses over 30 years of “real world” experience in the administrative field.  The Ultimate Secretary is an independently contracted business owner, not an employee.  We have been in business since 1988 in the historical downtown district of Longwood, Florida.

The Ultimate Secretary prides itself on the ability to listen to each client’s concerns, and then develop and implement a plan for every situation.

The Ultimate Secretary assists small businesses and is cost effective because you only pay for time worked for you. As an independent contractor, services provided by The Ultimate Secretary are tax deductible!


We would be happy to provide you with details about our services.

Please feel free to contact The Ultimate Secretary at:

Office Address: Mailing Address:
231 West Bay Avenue
Longwood, FL  32750-4125
P. O. Box 520020
Longwood, FL  32752-0020
Phone: (407) 332-8818 Email: julie@theultimatesecretary.com
FAX: (407) 260-1582  
Email The Ultimate Secretary:

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The Ultimate Secretary’s office is located in the downtown historical district of Longwood, two blocks south of State Road 434 and one block east of South Seminole Hospital.

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